Expense tracking for autónomos
The quarter gets messy when the receipt is in email, in a photo, or in a drawer. Factura Fácil records the expense from there and keeps it with your invoices for the modelo 303 and 130 calculation.
The missing document is the problem
Almost nobody forgets that they paid for software or materials. What is missing on the 18th is the invoice with your tax ID. Without it, input VAT does not come off modelo 303. Asking for the invoice at the till, and recording it the same day, beats reconstructing the quarter in January.
What can be deducted is covered in deductible expenses for autónomos. This page is the tool for not losing the paper.
Photo, PDF, WhatsApp, and email
- A photo of the receipt or a PDF: AI fills in the fields.
- WhatsApp: you link the number with Hola, send the photo or PDF, and confirm the summary.
- Connected email, for suppliers who already send the invoice there.
- Manual entry when there is no file, such as the social-security quota.
From the expense to the return
Expenses sit next to the invoices you issued. The app then calculates modelo 303 and modelo 130 and warns you as the deadline approaches. From the form you generate the BOE file to import on the Tax Agency site, or the Pre303 and Pre130 spreadsheet. Filing the return is still yours or your gestoría’s.
Try it
2 weeks free, no card, on the web and on mobile. If you also want to issue invoices in the same place, see invoicing software for autónomos. Start free.
Common questions
Can I send the receipt by WhatsApp?
Yes. You link your number, send Hola, and from then on you send the photo or PDF. The AI shows a summary and you save, edit in the app, or discard.
Does it also read invoices that arrive by email?
Yes. Gmail, Outlook, or IMAP, read-only. If you set senders, the PDF from those emails is recorded on its own. In a manual search you pick the attachment.
Does the app decide whether the expense is deductible?
It proposes a percentage from the category and the rules you set (home office, quota, mileage, meals, investment good). You confirm the record. It is not a tax opinion.
Does it work offline?
You can create expenses and invoices offline. They sync when the connection returns.
Official sources
Informational text reviewed on 26 September 2026. It is not tax advice and does not replace the Spanish Tax Agency or your accountant. Deadlines, rates, and forms can change.