Factura Fácil

Everything you need to be self-employed, without the hassle

Invoices, expenses, taxes, commercial documents and automations (WhatsApp, email, payments, retainers) in one platform.

Professional invoicing and VeriFactu

Get paid fast and stay e-invoicing compliant

Create and send invoices, quotes, proformas and delivery notes with automatic numbering, VAT and income tax, and branded templates. Ready for VeriFactu, with AEAT submission, Facturae 3.2 to the public sector via FACe and electronic signature.

  • Automatic numbering by series (FAC-2026-001), with VAT and income tax at configurable rates
  • Quotes with online client approval, proformas and delivery notes (with signature)
  • Quote → delivery note → proforma → invoice chain, with conversion when you are ready
  • Email delivery, lifecycle statuses and corrective invoices
  • Customisable PDF export, plus catalogue lines and copy from an existing invoice
  • AI import (PDF, photo, gallery), batch processing and drag-and-drop on the web
  • VeriFactu, SHA-256 chained records and real-time AEAT submission
  • Facturae 3.2 for the public sector (FACe) with integrated electronic signature
  • Verification QR and full traceability for every invoice

Your human advisor

Share access and stay independent

FacturaFácil is 100% independent of accounting firms. You can invite your usual advisor to the platform for free, and if you ever want to switch professional, you can do so without losing or migrating your data. If you do not have an advisor and need one, you also have a list of recommended independent firms.

  • Share access with your current firm in one click
  • The bridge feature is 100% free for both sides
  • Change advisor without changing platform (your data stays yours)
  • Fully independent, we never force you to use any particular firm
  • List of recommended independent firms if you are looking for advice
  • Direct export to accounting software

100% offline mode

The app does not depend on the internet

Create invoices, add expenses and manage your data without signal. Everything is stored securely on your device and syncs automatically when you are back online.

  • Create invoices offline
  • Photograph and store receipts offline
  • Your data always available to browse
  • Automatic background sync
  • Deferred AI processing when online
  • Invoices and data saved securely on your device

Expense control

Upload a receipt and AI does the rest

Photograph a receipt, upload a PDF or send it on WhatsApp. The app extracts supplier, dates, amounts, VAT, category, and so on, without you having to type everything.

  • Automatic capture from a photo or PDF (supplier, dates, amounts, VAT…)
  • Also via WhatsApp: send the document and AI proposes saving it
  • Smart classification based on categories for your activity
  • Receipts, purchase invoices and PDF documents
  • Automatic deductibility selection by expense type
  • Alerts if something looks like a duplicate, and review several expenses at once
  • Turn on automatic logging or review before saving
  • Import from email with supporting documents stored securely
  • Link each expense to the supplier contact

Automatic taxes

Your tax obligations, calculated instantly

The system works out VAT due (Form 303), IRPF instalments (Form 130) and what you need for Form 100, plus IGIC, IPSI and more, with a tax calendar and alerts.

  • Form 303 (quarterly VAT) and Form 390 (annual VAT summary)
  • Form 130 (IRPF instalments with withholdings)
  • Form 131 and objective estimation (modules) when it applies
  • Form 349 for intra-EU operations
  • Forms 111 and 190 if you have employees on payroll
  • IGIC, IPSI or regional VAT depending on your territory
  • Tax calendar with due-date reminders
  • AEAT-ready XLSX export (Pre303/Pre130)
  • Full history by quarter and year, with totals ready to review

AI advisor

Tax, compliance and the product, tailored to you

Ask about obligations, how Spanish rules apply to you, or how to use FacturaFácil. It blends current legislation with your data so answers fit your situation.

  • Tax, filings and Spanish rules
  • How to get the most out of FacturaFácil day to day
  • Answers grounded in current rules and official sources
  • Uses your tax profile and business activity for context
  • Walks you through clear steps when a filing or screen is confusing
  • Conversation history so you can pick up where you left off
  • In-app chat and web side panel

WhatsApp with AI

Send the receipt on WhatsApp and it gets logged

Link your number and send photos or PDFs of invoices, receipts or tax documents on WhatsApp. AI reads them, shows a summary, and you choose whether to save, edit in the app or discard.

  • Connect your number in about a minute (QR or “Hi” message)
  • Send invoices, receipts and tax documents from your phone
  • AI classifies the document and proposes the extracted fields
  • Confirm, edit in the app or discard in one tap
  • Import history so you can review what you sent

Bank sync

Your bank movements, automatic

Connect your bank with Open Banking and invoice payments are detected automatically. One-tap reconciliation.

  • Secure Open Banking connection (Enable Banking)
  • Automatic detection of invoice payments
  • Support for major Spanish banks
  • Simplified bank reconciliation
  • Multiple accounts by subscription plan
  • Automatic movement ↔ invoice linking

Email sync

Import expenses from your inbox, with Google partner security

Your inbox inside the app (Gmail, Outlook or IMAP). Select a message and the attached PDF downloads, is saved as supporting evidence and is processed on its own. You can also automate the flow, get alerts and use per-sender rules. For Gmail we meet Google’s CASA AL1 security standard required of partners.

  • OAuth with Gmail and Microsoft, plus IMAP support
  • Google CASA AL1 security certification (App Defense Alliance) for Gmail sync
  • Read-only access (gmail.readonly): we never send mail or change your inbox
  • Built-in mail, so you read and pick messages without leaving FacturaFácil
  • When you select a message, the PDF downloads, the receipt is saved and the data is processed
  • Notifications with suggestions to confirm or dismiss
  • Per-sender rules to automate recurring expenses

Contacts and customers

Your customer and supplier directory

Manage customers and suppliers with full tax details. Automatic tax zones, address autocomplete and links to invoices and expenses.

  • Customer, supplier or both as contact types
  • Tax data covers tax ID, address and tax zone
  • Tax zones for Spain, the Canary Islands, Ceuta/Melilla, the EU and non-EU countries
  • Address autocomplete and map view
  • Preferred bank account per customer
  • DIR3 for e-invoicing (FACe)
  • PDF language per customer (ES/CA/EN)
  • Links to invoices and expenses, with matching when you import

Automatic invoicing from payments

Connect Stripe or MONEI and invoices appear on their own

Link your MONEI or Stripe Connect account. Whenever a customer pays you via web, payment link or POS, the app automatically creates the invoice in FacturaFácil with customer details and amounts already filled in. No typing and no forgotten invoices.

  • Connect MONEI or Stripe Connect in a few minutes
  • Every payment received creates an automatic invoice inside the app
  • Ideal for web payments, payment links or POS
  • Customer and amount pre-filled; you only review if you want
  • Forget about forgetting an invoice for each payment

Recurring invoicing

Retainers and fixed fees on autopilot

Schedule monthly invoices or fixed fees for your clients. On the chosen date the app creates them for you: issue immediately, save as draft or email the client.

  • Retainers and fixed monthly fees for clients
  • Active or paused schedules, with run history
  • Automatic issue, draft or email delivery
  • Ideal for monthly services without retyping every month

And much more

All the tools and automations you need in a single app.

Smart dashboard

Live financial snapshot with income, expenses, estimated tax, outstanding and available cash.

Automatic invoicing (Stripe / MONEI)

Connect Stripe or MONEI: every payment received creates the invoice automatically inside the app.

WhatsApp with AI

Send invoice and receipt photos or PDFs on WhatsApp: AI reads them and you confirm whether to save.

Quotes, proformas and delivery notes

Commercial documents with online approval, delivery-note signature and conversion to invoice.

Recurring invoicing

Automatic retainers and fixed fees: the app creates and can email the invoice on the scheduled date.

POS / TPV sales

Upload the day’s till Excel or CSV: amounts are grouped by VAT into a summary, not one invoice per ticket.

Employees and payroll

Staff and payroll management plus Forms 111/190 when you hire employees.

Advanced statistics

Charts for income and expenses, net pay, breakdown by category, customer and supplier.

15 invoice templates

Five PDF design families with layouts, logo, brand colours and live preview.

Custom categories

Organise expenses and income with your own taxonomy of groups, categories, icons and colours.

Notification centre

Overdue tax, late payments, pending imports, email suggestions and reminders.

Movement reminders

Set expectations for recurring invoices or expenses and get alerts if they are missing.

Guided onboarding

Six steps to set up your tax profile, activity, invoicing and deductions. Ready in about 5 minutes.

Export your data

Download invoices, expenses and contacts to Excel, PDF or JSON whenever you need.

Multilingual

Interface in Spanish, Catalan and English. Invoice PDFs in each customer’s language.

iOS, Android and web

Use any device. Desktop with sidebar, AI side panel and notifications.

CASA AL1 security (Google)

Google CASA AL1 security certification (App Defense Alliance), the standard required of partners to sync Gmail.

FAQ and built-in support

Frequently asked questions, contact form and support SLAs by plan.

Convinced?

Try FacturaFácil free for 2 weeks. No card required.

Start for free